Business Letters Правила написания делового письма

1. Пример делового письма

Комментарии:

1. Letterhead – заголовок бланка

Essential information about the company sending the letter: the name, sender’s address, telephone, e-mail address.

 2. Reference – ссылки (входящий/исходящий номер)

Printed below the letterhead.

Your ref. -  indicates the letter you refer to

Our ref. - indicates the letter to refer to when you reply

Consists of the initials of the person who signs the letter and those of the typist.

Sometimes other letters or figures are added according to the filing system (делопроизводство) of the company.

3. Date

Is written under the reference or on the same line but on the right.

Attention!

In Britain the date goes first, in the USA the month goes first.

10.02.15 stands for the 10^th of February in Britain and the 2^nd of October in the USA.

To avoid misunderstanding write in the following way:

10 February, 2015

February 10, 2015.

Th, rd, nd are old-fashioned, but are still widely used.

Comma before a year is unnecessary

4. Adressee’s Address – адрес получателя

(Inside address, Receiver’s address)

5. Attention line is not necessary, if you know the person you are writing to.

6. Opening salutation – обращение (приветствие)

Wrong: Dear Mr Peter Green, Dear Mr Peter

7. Subject Line – тема письма

(letter subject, subject heading)

8. Body of the letter

Neither too long nor too short, the right amount of information, logical.

Contractions of auxiliary verbs are not allowed: we’ll – we will.

9. Closing salutation - заключительная фраза

10. Pp (per pro (for) – от имени и по поручению.

Cc – copies circulated (carbon copies) – отправленные копии.

Bcc – blind copies (без указания кому)

Enclosures (attachments) – приложения.

11. Blocked letter layout – no punctuation marks, all lines begin at the left-hand margin.

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